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Third party billing

When an organization not owned by you or a family member makes a commitment to pay your educational expenses, they are considered a third party sponsor by the University of Minnesota. When payment is due on your student account, the sponsor is billed by the University. This payment process is termed "third party billing."


The University will bill the sponsor for allowed expenses on your behalf. You are responsible for paying your portion of the bill by the due date. In order to avoid late payment fees and a hold being placed on your account:

  • Work with your sponsor to ensure their billing authorization is received prior to the first billing due date. 
  • Find out what your sponsor's requirements are to receive your funds.
  • Find out what the sponsor commits to pay on your behalf.
  • Pay your portion of the bill by the due date.

Please note: if the sponsor requires grade or transcript review before paying, the University will not authorize third party billing. If your sponsor has this requirement, you must pay the original bill and be reimbursed by your sponsor.

How sponsorship works

  1. Prior to the first billing due date, the sponsor provides a billing authorization to the University. This may be a letter, purchase order, or voucher that specifies what they will pay, the period of coverage, and billing information. 
  2. A conditional credit for the expected amount from the sponsor will be placed on your account prior to the first billing due date. You are responsible for paying the remainder by the due date. 
  3. The third-party billing office will bill the sponsor for allowed expenses on your behalf. Note: the third-party billing office does not handle bookstore-related purchases. Any authorizations regarding bookstore purchases need to be handled by the bookstore. Any bookstore purchase charges posted to your account using the U Card will be your responsibility to pay.
  4. If payment is not received from your sponsor within 90 days of billing, your sponsor is assessed a late payment fee of $90; a notice of nonpayment will be sent to you; and a hold placed on your record that prevents transcript release and registration. After 120 days of nonpayment, you are billed for the unpaid amount, including the $90 late fee. 
  5. If, at any time, your sponsor notifies us that they will not pay a portion of a bill, you will be billed and a hold placed on your record immediately.

If you have more questions or need further information, please contact the third party billing office at tpbill@umn.edu or 612-625-8559.

As a sponsor, you cannot be related to student beneficiaries. You must satisfy all prior commitments in a timely manner and agree to abide by the Family Educational Rights and Privacy Act of 1974 (FERPA) and not disclose student information to others without the express written approval of the student.

The University of Minnesota's Federal Employer ID Number is 41-6007513.

A third party billing authorization must be provided to the office handling third party billing for the campus the student is attending prior to the first student billing due date. It may be a letter on official letterhead, purchase order, or voucher. Any restrictions or contingencies on the authorization are unacceptable. For instance, if you require grade or transcript review before paying, the University will not authorize third party billing. In such cases, the student must pay the original bill and be reimbursed by you.

The authorization should include the following information:

  • Sponsored student's name and University of Minnesota student identification number;
  • Amount of the sponsorship;
  • Type of charges the sponsor will pay, such as tuition, mandatory fees, optional fees, health insurance, on-campus housing, and parking;
  • Non-required fees, which are not authorized under the description "fee" and must be listed individually;
  • Sponsorship period. If the term(s) or date(s) the authorization is in effect are not indicated, the effective period will be the current term. The University does not notify the student or sponsor when authorization expires;
  • Sponsor's name and billing address;
  • Contact name, phone number, and email address;
  • Signature of the sponsor or other person authorized to make commitments on behalf of the sponsor;
  • Purchase order numbers, work order authorizations, or other billing codes, if applicable.

Note: the third-party billing office does not handle bookstore-related purchases. Any authorizations regarding bookstore purchases need to be handled by the bookstore.

You may mail, fax, or bring the authorization document to the third party billing office. If the original authorization/voucher must accompany the billing statement, the option to fax cannot be used.

 

Submit authorizations to:

Third Party Billing, Office of Student Finance
University of Minnesota, Twin Cities
200 Fraser Hall, 106 Pleasant Street S.E.
Minneapolis, MN 55455

Fax: 612-626-0387
Phone: 612-625-8559
E-mail: tpbill@umn.edu

Billing and Payment

Third party billing invoices are prepared on a separate schedule than student billing and will be mailed directly to you. The student will not be able to review or sign bills before they are mailed.

The statement of account provides the student's name, file number, breakdown of charges by fee type, dollar amount, and the number of academic credits attempted that term. If the agency has requested an identifier, authorization, or purchase order number, that number will be on the statement.

If payment is not received within 90 days of the billing date, a late payment fee of $90 per student will be assessed; a notice of nonpayment will be sent to the student; and a hold placed on their record that prevents transcript release and registration.

After 120 days of nonpayment, the student is billed for the unpaid amount. Any charges that are not paid by the sponsor are billed directly to the student. The student will be charged and a hold placed immediately on their records if, at any time, the third party agency notifies the University that they will not pay any portion of a bill.

Payments can be made either by a check made payable to the University of Minnesota or online as an electronic funds transfer.

Payment by U.S. Postal Service
IMPORTANT! Ensure that check payments are applied correctly and avoid giving the student duplicate credit by mailing payments only to the Third Party Billing address given here:

Office of Student Finance
Third Party Billing
Attn: Fiscal Unit
200 Fraser Hall
106 Pleasant Street S.E.
Minneapolis, MN 55455

Electronic funds transfer
Contact the third party billing office to obtain electronic funds transfer (EFT) bank instructions. Include any information that would help identify the payment in the text portion of the transfer. The customer number, billing statement number, student name, or student ID number of the person expecting the money is particularly helpful.

To ensure proper credit, EFT payment notification must be sent via e-mail or U. S. Postal Service to Third Party Billing and include the following:

  • amount due
  • trace number
  • payment transfer date (approximately)
  • academic term
  • billing statement number
  • student's name
  • partial payment amount (if a billing statement is not being paid in its entirety.)

Revoking sponsorship

A sponsor may revoke current financial support for any student by sending the University an official notification by mail or e-mail. Revocation does not apply retroactively. Upon notification, the student will be expected to pay outstanding charges. Until the charges are paid, the student may be subject to late payment sanctions, including assessment of late payment charges, inability to register for future terms, cancellation from classes, and inability to obtain transcripts.

Important Dates

Billing & Payment

Sun, Feb 25, 2018 Spring payment due in full (or second payment if enrolled in payment plan)
Mon, Mar 12, 2018 Third billing statement for spring available (due date: 3/25/2018)
Sun, Mar 25, 2018 Spring payment due in full (or third payment if enrolled in payment plan)