Third-Party Billing Authorization

This form provides a consistent and secure way for internal and external sponsors to submit billing authorizations for student accounts.

Internal sponsors are University of Minnesota departments that will be using a budgeted ChartField String to pay a student’s charges.  To complete an authorization, internal sponsors will need to:

External sponsors are any organization outside of the University that requires that the University bill them for charges they wish to cover. To complete an authorization, external sponsors will need to:

  • Provide a written authorization letter on the sponsor organization’s official letterhead, purchase order, or voucher.

Completed authorizations should be submitted at least one week prior to the payment due date for the semester.

View the Third-Party Billing Authorization form

Use this form if...

  • You are a sponsor, whether internal or external to the University, who has made a commitment to cover all or a portion of a student’s tuition and fees. 
  • You require the University of Minnesota to bill you directly for the charges you wish to cover.
  • You are an external sponsor and have a written authorization letter on the sponsor organization’s official letterhead, purchase order, or voucher.
  • You are an external sponsor and have a written authorization letter on the sponsor organization’s official letterhead, purchase order, or voucher
    You are an internal sponsor and have a ChartField String that is budgeted to cover the charges that you authorize. 
     

Don't use this form if...

  • You are a family member of a student wishing to make a payment on their account. Family members can submit a payment through any of the other methods listed on the How to Pay page.
  • You require proof of grades or transcript review before paying. In such cases, the student must pay the original bill and be reimbursed by the sponsor.
  • You are hoping to sponsor bookstore charges. Please contact the bookstore directly for bookstore billing arrangements.
  • You are an internal sponsor and do not have a ChartField String that is budgeted to be used to pay for the charges you authorize. Wait to submit this form until your ChartField String is active.
     

Next steps

  • After your authorization has been received, the Third-Party Billing office will place a credit on the student’s account for the total amount you have agreed to pay.
  • For External Sponsors: Approximately 1 month into the semester, the Third-Party Billing office will send a bill to the sponsoring organization with instructions for payment. 
    • Payment is due within 45 days of the invoice date.
    • If payment is not received within 45 days of the invoice date, the credit will be removed and the balance will be the student’s responsibility.
  • For more information, visit the Third Party Billing page.