August 2010, Vol. 34, No. 8
Editor: Ingrid Nuttall, firstname.lastname@example.org
Inside this issue:
-- Datebook: summer and fall 2010
-- The "RAC rundown", August 2010
-- Grades due date will change for fall 2010 grade entry
-- Graduate education update: Opportunities to learn more
-- Policies for graduate education continue to be reviewed, developed
-- Helping advisers better assist academically at-risk students
-- Interested in a graduate degree? Consider the graduate non-degree program
-- Find what you need at One Stop Student Services on the West Bank
-- Work with private student data? Register now for UMACRAO's FERPA workshop
Wednesday, August 25
—Third summer bill due in full (100%)
— Fall 2010 sample plans should be updated in PCAS
Thursday, August 26
—Last day of summer term
Friday, August 27
—Last day of graduate student orientation
Sunday, August 29
—Last day to work using summer 2010 work-study awards
Monday, August 30
—Fall semester 2010 financial aid disbursement for undergraduate, graduate, law, pharmacy, and veterinary medicine students begins
—First day to work using fall/spring work-study award
Wednesday, September 1
—Last day for Graduate School students to apply for September graduation
—Welcome Week, Twin Cities campus
Monday, September 6
—Labor Day holiday; University closed
Tuesday, September 7
—Fall 2010 semester classes begin
—$50 late registration fee charged for enrolling during the first 14 days of the semester
Tuesday, September 14
—Last day for students enrolled in full semester and first 7-week session to
- add classes without instructor approval
- receive 100% refund
Monday, September 20
—Last day for students enrolled in fall semester and first 7-week fall session to:
- add classes without college scholastic committee approval
- cancel classes and not receive a 'W' on transcript
- change grade basis (A-F or S/N)
- enter health plan coverage information at the One Stop Quick Link
—Last day to receive
- 75% refund for students who withdraw from full semester classes
- 50% refund for student who withdraw from first 7-week session classes
The "RAC rundown." August 2010
The next meeting of the Registrar's Advisory Committee (RAC) will be held Monday, September 13, from 10 a.m. until 12 noon in 101 Walter Library. The first hour will be devoted to undergraduate matters; the second hour will focus on the graduate education transition. An agenda will be sent to the RAC listserv at least one week prior to the meeting.
For more information about RAC meetings, including complete meeting minutes detailing all items discussed, visit the ASR website or email email@example.com.
Vice provost update
Vice provost and dean of undergraduate education Bob McMaster provided the group an update from the Office of Undergraduate Education (OUE). A new enrollment management committee has been assembled to to look strategically at the University's plan for enrollment management. This committee is co-chaired by Vice provost and dean of undergraduate education McMaster and Henning Schroeder, vice provost and dean of graduate education.
Jody Seiler-Peterson (ASR-IT) provided an update of complete, in progress, and future IT projects. Completed projects include the liberal education grid in PCAS, which provedes departments with the ability to update their sample plans specific LE category names (e.g., Historical Perspectives, Biological Sciences).
Sarah Kussow (OCM) and Anya Norton (ASR-Admin) notified the group about proposed changes to the scheduling policy that will be going to the Senate Committee for Educational Poilcy in the fall.
Probation/suspension committee update
Tina Falkner (ASR-Admin) provided an update on the progress of a committee charged with investigating issues related to probation/suspension. Some of the issues the group has identified are late grades; the timing of a student being placed on probation/suspension; and the implications of summer term.
Student study space
Dave Crane (OCM) informed the group that OUE is now responsible for managing student study space, and the Office of Classroom Management is charged with determining students' needs and creating appropriate space standards.
Top things you should know about financial aid
Kris Wright (OSF) provided the group a handout listing the top things advisers should know about financial aid as they work with students.
Grades due date changed to January 4, 2011, for fall 2010 grade entry
The grades due date for fall semester for the Twin Cities campus has been changed to January 4, 2011 (grades must be submitted by 11:59 p.m. on this date). This change is to accommodate the Twin Cities campus closure from December 28-30, 2010. Faculty and instructors will still be able to submit their grades online during the closure, as the online grades submission system will be available.
Only the grades due dates that would normally fall within the closure are being changed. All other alternative session grades due dates will remain the same.
Please help stress the importance of on-time grade submission to all faculty, instructors, and staff. Since the timeframe between the grades deadline and the start of spring semester is shorter than usual, it is even more critical that grades be submitted by the due date.
The impact of late grades can be serious. If grades are not submitted on time, students can face the following reprocussions:
- probation or suspension by their college
- probation or suspension of financial aid
- loss of athletic eligibility
- loss of scholarships
- delay of graduation
- delay of tuition reimbursement
- termination of Veteran's Administration benefits
- loss of honors status
- postponement of admission to a graduate program
- loss of good-student insurance discount
- loss of job opportunities; those who are teachers may be prevented from professional lane changes
Questions about grade submission can be directed to the Student Records Training and Support Team at firstname.lastname@example.org or 612-625-2803.
Questions about the impact of the University closure on other ASR services can be directed to email@example.com.
Graduate education update: Opportunities to learn more
Graduate education restructuring will be the main topic at the Internal Communications Network (ICN) meeting September 23. A panel including communication staff from ASR and the Graduate School will make a presentation followed by a Q&A. Watch the ICN page for time and place to be announced; registration is requested and a webcast may be available.
The September RAC meeting will also be an opportunity to learn more about how the graduate education transformation will affect current systems and processes. The meeting will be extended a half hour (10:00 a.m. until 12 noon), with the second hour focusing on graduate education. For more information about the agenda for this meeting, please contact Kasi Williamson.
Policies for graduate education continue to be reviewed, developed
A Graduate School Policy Review Committee has been formed
to review and update existing graduate education policies that are currently found in a variety of formats, including the Graduate School constitution. As outlined in its charge letter, this group's goal is to present policies to the Senate for review at the end of spring semester, 2011.
The committee is currently assembling a list of topics that should be considered while reviewing existing policy content, as well as identifying where new policies might need to be developed. As with the review of undergraduate educational policies, there will be a significant effort made to get feedback on the proposed policies.
If you have any questions, or if you have information from your own work with graduate students that might assist the committee with its charge, please contact Tina Falkner.
Helping advisers better assist academically at-risk students
The College of Liberal Arts (CLA) and ASR have partnered give advisers on the Twin Cities campus a tool that provides near real-time information about students who exhibit specific behaviors that influence retention and graduation.
APLUS (formerly known as the Enrollment Tracking System or ETS) was developed in CLA as a way to help advisers navigate the landscape of a large advisee population by supplying information about students' registration activity; mid-term alert status; GPA; and any missed advising appointments.
APLUS notifies advisers of changes each morning, allowing them to prioritize student contacts.
APLUS has already made a difference; since CLA implemented the system, the college has achieved its highest ever first-year retention rate: 89.22 percent actual when compared with 87.58 percent predicted, based on student characteristics.
As of August 1, a significant number of Twin Cities colleges have implemented APLUS and enhancements continue to be made based on user feedback. The project team is investigating how best to roll the system out to all staff with an advising capacity, including those in career services and faculty advisers. The time line for this roll out has yet to be deteremined.
More information about future plans for APLUS will be provided in this and other publications. If you have immediate questions, please contact Tina Falkner.
Interested in a graduate degree? Consider the graduate non-degree program
Are you interested in starting a graduate degree program, enhancing your job knowledge, or taking a class in a field of interest? You may want to consider the graduate non-degree program for faculty and staff. Enrollment options and steps to register can be found on the One Stop website. Fall 2010 registration is currently underway and spring 2011 registration for non-degree students begins December 3.
One Stop counselors are here to answer your questions regarding enrollment options so please call, e-mail, or stop by one of our three locations.
Find what you need at One Stop Student Services on the West Bank
One Stop Student Services' West Bank location is conveniently located in the West Bank Skyway between Blegen Hall and Willey Hall and offers the same services available at the One Stop locations in STSS and Coffey Hall. Students can stop by any time on Monday and Tuesday between 8 a.m. and 5 p.m., and Wednesday through Friday from 8 a.m. to 4 p.m. (while classes are in session). Refer students to One Stop Student Services to discuss financial aid options, answer billing questions, or get assistance with registration.
Work with private student data? Consider attending the UMACRAO FERPA workshop
The "Mays" and the "Musts" of FERPA: Beyond the Basics
with LeRoy Rooker, Senior Fellow, AACRAO Consultant, former Director of the Family Compliance Office
& Tina Falkner, Chief Privacy Officer for Student Data, University of Minnesota
Wednesday, November 3, 2010
1 - 4 p.m.
The Minneapolis Depot
Cost: $65 (free for UMACRAO conference registrants)
Registration is available online
The nuances of the Family Education Rights and Privacy Act (FERPA) often make even the most savvy FERPA experts question their understanding of the law. In this workshop, you will move beyond the basics of FERPA to develop your skill at applying the "mays" and the "musts" of this law to routine and not-so-routine situations. This workshop will focus on case studies that have challenged even the most experienced practitioners understanding of FERPA. The presenters will share many cases of complexity, but please come prepared with your own quandaries.
Questions about this workshop can be directed to Ingrid Nuttall.
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