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The Record, University of Minnesota.

June 2010, Vol. 34, No. 6
Editor: Ingrid Nuttall, ingridn@umn.edu

Inside this issue:

-- Datebook: spring 2010
-- The "RAC rundown"
-- Graduate education update: Restructuring is beginning this summer
-- Changes to the Senior Citizen Education Program
-- IT to become CSE on July 1, changes to website and email
-- One Stop and Student Financial Collections open in new location August 3
-- "helpingu" email has changed to "onestop"
-- Flawless program review for the Office of Student Finance
-- One Stop staff member honored for service to student veterans
-- FERPA Q&A: Student workers and FERPA


Datebook: summer 2010

June

Monday, June 21
—$50 late registration fee charged for enrolling on or after Monday of the second week of summer session
—Last day to enter your health plan coverage information at the One Stop Quick Link

Tuesday, June 22
—Last day for your 2009-2010 Free Application for Federal Student Aid (FAFSA) to be received by the federal processor for May/summer Minnesota State Grant consideration

Sunday, June 27
—May/summer registration must be completed

Wednesday, June 30
—Last day for your 2009-2010 Free Application for Federal Student Aid (FAFSA) to be received by the federal processor to be considered for a financial aid award

July

Thursday, July 1
—Last day for Graduate School students to apply for July graduation

Monday, July 5
—University closed for Independence Day Holiday

Wednesday, July 7
—First summer payment due (100% of tuition and fees)

Saturday, July 10
—Last day of first 4-week session

Monday, July 12
—First day of second 4-week session

Thursday, July 15
—Last day of freshman orientation

Friday, July 16
—First summer payment due (100% of tuition and fees)

Wednesday, July 28
—Last day to submit a University Regents Scholarship application for May/summer term

Friday, July 30
—Last day to request a loan for summer term


The "RAC rundown"

The Registrar's Advisory Committee (RAC) is taking a break for the summer. The next meeting will be held Monday, August 9, from 9 a.m. until 12 noon (location TBD). For more information about RAC meetings, including meeting minutes detailing all items discussed, visit the ASR website or email ingridn@umn.edu.


Graduate education update: Restructuring is beginning this summer

What’s happening right now: Vice provost and dean Henning Schroeder provided a summary status update on the implementation of recommendations from the two graduate education work groups. The changes are designed to enhance graduate education at the U, and to improve the efficiency and the effectiveness of service.

More specifically, the changes will: streamline and digitize student processes; create new structures of governance and quality oversight of graduate education that will replace the current P&R Council system; move primary authority and responsibility for graduate programs to the colleges; and improve the U's ability to respond to the rapid development of knowledge and changing market forces in higher education. The Graduate School is working with Academic Support Resources and others to begin the 18- to 24-month transition process. For more information and implementation updates, see the Graduate Education Transition website.

If you have questions about this update, you can find the appropriate person to contact on the right-hand side of this web page.


Changes to the Senior Citizen Education Program

A recent change to the Senior Citizen Education Program (SCEP) will affect which individuals are eligible to receive the senior citizen tuition benefit. Effective fall 2010, only students who have reached age 66 by the first day of the term may receive the SCEP reduced tuition benefit, regardless of previous participation in the SCEP. Summer 2010 is the last term in which a person between the ages of 62 and 66 can receive the senior citizen reduced tuition benefit.

Affected students are being notified by letter and email of the change in the law, and One Stop Student Services will assist them with any registration changes and questions.

This change is the result of a change to state law and does not affect SCEP students with a railroad retirement annuity; these students are still eligible at age 60.

Please contact Janet Crittenden or Dan Delaney if you have any questions.


IT to become CSE on July 1, changes to website and email

On July 1, the University of Minnesota Institute of Technology (IT) will be changing its name to the College of Science and Engineering (CSE). As part of this change, a new website and email address for the college should be used beginning July 1.

The new URL is cse.umn.edu, replacing it.umn.edu. A redirect will be in place, but please update any links on or soon after July 1.

Some office emails such as itadvising@umn.edu are changing to cseadvising@umn.edu. If you link to any of these types of emails on your website, contact Rhonda Zurn to make sure you are using the correct email address

Questions about this change should be directed to Rhonda Zurn.


One Stop and Student Financial Collections open in new location August 3

We're on the move! Both the One Stop Student Services Center and Student Financial Collections (SFC) in Fraser Hall will relocate to the new Science Teaching and Student Services (STSS) building when it opens this summer.

One Stop and SFC will be closed Friday, July 30, and Monday, August 2, to move staff and equipment into their new sites. During  the two-day closing, no SFC services will be available. For One Stop assistance only, go to 130 West Bank Skyway, West Bank campus, or 130 Coffey Hall, St. Paul campus. You may also email onestop@umn.edu; however, no phone counseling will be available.

Full services will resume Tuesday, August 3, when One Stop reopens at 333 STSS and Student Financial Collections re-opens in 211 STSS with a new name, Student Account Assistance. Go to onestop.umn.edu/contact_us/ for more information.


"helpingu" email has changed to "onestop"

One Stop Student Services has changed its "helpingu" email address to "onestop@umn.edu."Although a redirect is in place, please help eliminate confusion for students, staff, and faculty by updating any documentation or websites with the new email address.

Questions about this change should be directed to Mary Koskan.


Flawless program review for the Office of Student Finance

The Office of Student Finance (OSF) received the highest possible marks in May 2010 as the Department of Education (ED) completed an extensive review of how it manages federal financial aid and comply with ED regulations. The review found no findings to report, which senior ED reviewers called a career-first. Reviewers also mentioned they were impressed with OSF's organization and how well communication was coordinated across all areas.


One Stop staff member honored for service to student veterans

On June 4, One Stop's Senior Veterans Coordinator Carin Anderson received the 2010 School Certifying Officials Award of Excellence at the Veterans Administration Compliance Workshop. Carin was recognized for her outstanding work in the areas of records and customer service to Veterans Administration students.


FERPA Q&A: Student workers and FERPA

Question: Is it acceptable for student workers to hold positions that allow them access to non-public information on other students?

Answer: Yes, if the student worker's job duties include accessing or using non-public student information. Additionally, if students are serving on committees (such as scholarship committees) in an official capacity, they can access student educational records.

The Regents policy on Student Educational Records has defined students serving in these capacities as school officials so access is permissible. Just as with any staff member who has access to private student information, it is important students clearly understand the responsibility that accompanies their access. It is also important to remind any person with access to private information that he or she should only access information needed to perform the stated job duties.

If you have questions about FERPA contact Dan Delaney or Tina Falkner.

View the FERPA tutorial


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The Record is published monthly for colleges and departments at the University of Minnesota. Back issues are available online or by contacting Ingrid Nuttall, editor.

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