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Student records privacy

Regents policy, federal law, and state law regulate release of student information to third parties. University policy regulates sharing of information within the University. The federal Family Educational Rights and Privacy Act (FERPA) and the State of Minnesota Data Practices Act form the backdrop for the University's policies on access to student records.

Suppressing public information

Briefly, some of your student information is designated as directory information and is a matter of public record. This includes:

  • Name
  • Mailing address
  • Email address
  • Telephone number
  • Dates of registration and registration status
  • Major, adviser, college, and class
  • Academic awards received and degrees received

Current and former students have the right to suppress this information. To suppress your directory information, update your personal information online

Granting access to third parties

If you need to grant a third party access to information on your student record, use Parent/Guest Access or download the Student Information Release Authorization form.

Access within the University

Within the University, all employees with a demonstrated need to know will be granted access to student academic information. Some employees will have access to all information, and others to limited sets of information. Employees with a need to know would include, but are not limited to:

  • Advisers
  • Instructors
  • Unit scholastic progress representatives
  • Department data managers

Under the Regents Policy on Access to Student Records, all University officials who are custodians of student education records have the responsibility to educate and inform those who act in the student's educational interest of their individual responsibility for compliance with the Regents policy. Violation of the Regents policy and the procedures and guidelines may result in disciplinary action. See more on administrative procedures and guidelines for implementing the Regents policy.

Access to outside agencies

Outside agencies acting on behalf of the University, the U.S. Department of Education, authorized lending institutions, and accrediting agencies have access to specific student information.

Additional rights

As a student, you have a right to review your education records, to challenge the contents of these records, and to file a complaint with the U.S. Department of Education.

Important Dates