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Special for students called to active military duty

I. Cancellation policy

Under current University policy, if you are serving in Reserve or National Guard units and are called to active military duty you may be able to withdraw from classes with a full refund of tuition. If you are a financial aid recipient, you will be subject to refund policies as provided for by the aid program sponsors.

One Stop Student Services will also review the request for tuition reimbursement to avoid financial aid implications. In some circumstances you may want to ask your instructors about incompletes for coursework, as an alternative to canceling, if you are receiving financial aid.

When appropriate, instructors may prefer to make arrangements for you to take an incomplete for the courses in question. University Senate policy requires an incomplete be made up within one calendar year of the end of the term in which the incomplete is given. When you are called to active military duty, and reach agreement with your instructor(s) to take an incomplete, you will have up to one calendar year following your discharge from active duty to complete any incompletes.

II. Procedure

As a general rule, you will be eligible for a full refund of tuition and fees and the balance of unused University housing and food charges at the time of your withdrawal. You may also be eligible for refunds of Boynton Health Service fees and hospitalization insurance.

You must provide One Stop Student Services with a copy of the military orders, and complete a Tuition Refund Appeal form and a Request for Leave of Absence form. If you are required by the military to leave immediately, a family member or friend may submit a copy of the orders and complete the Tuition Refund Appeal form and the Leave of Absence form for you.

If you are receiving veterans benefits, you must notify both One Stop Student Services and the Veterans Administration (VA) if you plan to withdraw from course(s). The One Stop Veteran Certification Office will work with the VA regarding your last day of attendance.

One Stop Student Services will work with Boynton Health Services regarding fee reimbursement.

If you are living in University owned or operated housing, you must provide a copy of the military orders to your housing business office and complete a Contract Release form.

Textbooks may be returned to the University of Minnesota Bookstores for credit. You will need to present your U of M Bookstores receipt, a photo ID, and your military orders at the service counter to receive a refund. If you are a scholarship student, go to the scholarship desk to return textbooks.

You will be placed on a Leave of Absence from your current college. Within one calendar year following the return from active duty, you must contact your college office to make arrangements for reinstatement.

If you are on the Five-Year Guaranteed Tuition plan and/or the Four-Year Graduation plan, you will also be reinstated in the plan(s) upon reinstatement to the University.

Approved by the Council of Undergraduate Deans on May 19, 2005