A third party authorization, which may be a letter on official letterhead,
purchase order, or voucher, must be signed by an officer of the organization.
ANY restrictions or contingencies on the authorization are unacceptable.
For instance, if the agency requires grade or transcript review before paying,
the University will not authorize third party billing. In such cases, the
student must pay the original bill and be reimbursed by the sponsoring agency.
The authorization should include the following information:
Sponsored student's name and identification number
Amount of the sponsorship
Type of charges the sponsor will pay for, such as tuition, mandatory
fees, optional fees, health insurance, and on-campus housing, parking,
bus pass.
Non-required fees are not authorized under the description"fee" and
must be listed individually.
Sponsorship period: If the term(s) or date(s) the authorization is
in effect are not indicated, the effective period will be the current
term. The University does not notify the student or sponsor when authorization
expires.
Sponsor's name and billing address
Contact name, phone number, and e-mail address
Signature of the sponsor or other person authorized to make commitments
on behalf of the sponsor
Purchase order numbers, work order authorizations, or other billing
codes, if applicable
