Notification of rights
Regents policy, federal law, and state law regulate release of student information to third parties. University policy regulates sharing of information within the University.
Briefly, some student information is designated as directory information and is a matter of public record. This information consists of:
- Name
- Mailing address
- Electronic address (E-mail)
- Telephone number
- Dates of registration and registration status
- Major, adviser, college and class
- Academic awards received and degrees received.
Currently enrolled students have the right to suppress this information. Students can update their personal information page to suppress directory information. Please contact one of the One Stop Student Services Centers with additional questions.
Within the University, all employees with a demonstrated need to know will be granted access to student academic information. Some employees will have access to all information, others to limited sets of information. Employees with a need to know would include, but are not limited to:
- Advisers
- Instructors
- Unit scholastic progress representatives
- Department data managers.
Outside agencies acting on behalf of the University, the U.S. Department of Education, authorized lending institutions, and accrediting agencies also have access to specific student information.
You have a right to review your education records, to challenge the contents of these records, and to file a complaint with the U.S. Department of Education.
If you need to grant a third party access to information on your student record, use Parent/Guest Access or download the Student Information Release Authorization form.