Web Supplemental Grades Tutorial
If you encounter any problems with the Supplemental Grades system, please contact the Student Records Training Team at 612-625-2803 or email@example.com.
- Step 1: Search for your class
- Step 2: Access your grade roster
- Step 3: Enter the grade or grade change
- Step 4: Enter the Last Date of Participation for F or N grades
- Step 5: Submit your grade or grade change
- Step 6: Correct any errors related to Last Date of Participation
- What happens next: Departments that do not require grade approval
- What happens next: Departments that require grade approval
You may search for classes by clicking on either:
- Search Class by Term and Class, or
- Search Class by Emplid/Name
If you select Search by Term and Class, you will see a list of terms.
NOTE: The supplemental grade system does not list classes or terms prior to Fall 1999.
After you select a term, your class list for the term will display.
The supplemental grades page will appear for the class you have selected along with a list of the students registered for the class. This page allows you to enter grades in the "Grade Input" field. In compliance with University Senate Policy, effective fall 2007 the Grade rosters display both the Grading Basis for the class and the Grading Basis for the student with the exception of classes for Duluth.
Enter the grade or grade change in the field under the column titled "Grade Input."
You may also use the drop-down menu to submit a "Reason" for the grade change, or type in a "Comment."
If you have entered an F or N grade and press tab, a new field will open in the column for the "Last Date of Participation."
If you have questions about this field, you can read more here.
Place your mouse/cursor on the calendar icon to open the calendar and select the appropriate date.
The calendar icon will allow you to select the date from the calendar and will automatically fill the date in the field once you select it.
The Last Date of Participation must always be entered in the MM/DD/YYYY format.
You will be unable to edit the "Last Date of Participation" once it has been submitted.
When you have entered the grade and the last date of participation for any F or N grades, or when you have entered a grade change and selected a reason, you must click the "Submit" button.
Once the Last Date of Participation is entered in a valid format for an F or N grade and submitted to the registrar, the roster should look like this.
If you determine that the Last date of participation you submitted to the registrar for an F or N grade is incorrect, please contact the Student Records Training Team as soon as possible at firstname.lastname@example.org.
If you select "Submit" and the below error message appears, the date field is empty. You need to enter a Last Date of Participation for an F or N grade in the field next to the grade before you will be allowed to proceed.
If you select "Submit" and the below error message appears, you have entered the Last Date of Participation in an invalid format. It must always be entered in MM/DD/YYYY format. You must enter the date in the correct format before you will be allowed to proceed.
If you select "Submit" and the below warning message appears, please review the date you have entered to determine that the date is appropriate for the term or session. You may enter a date outside of the start date and last date for a final exam for classes that are independent study, college in the schools, or part of a sequence or making up an incomplete.
Once you confirm that the last date of participation is valid for the student please select "OK" to close the message and select "Save."
After you select "Submit," and after all errors are corrected, you will see this message for your supplemental grade entry.
Click the "OK" button.
If this is a grade change, an e-mail message will be sent to the instructor and departmental contact.
If your department does not require grade approval, the supplemental grades page will refresh, and grades that were submitted will display in the "Current Grade" column. The date the grade was entered will display in the "Grade Date" column.
If your department does require approval for grades, and when you enter changes to already-recorded grades, you will see this message after clicking on the "Submit" button.
An e-mail message will be sent to the department approver.
Grades requiring department approval and grade changes will display as "Awaiting Approval."