Web Grades Tutorial
- Access your grade roster
- Enter your grades
- Correct invalid grades
- Enter Last Date of Participation for F or N grades
- Error and warning messages for Last Date of Participation
- Save or submit your grades
Begin by logging into the system and entering your University of Minnesota Internet ID (x.500 username) and password.
After you enter your Internet ID and password, you will be asked to select a term.
After you select the term, a list of Grade Rosters is presented.
After you select the course a grade roster will display with students who are officially registered for the class. This page allows you to enter grades in the "Grade Input" field. In compliance with University Senate Policy, effective fall 2007 the Grade rosters display both the Grading Basis for the class and the Grading Basis for the student with the exception of classes for Duluth.
Place your cursor in the "Grade Input" field for the student you are grading and enter the grade. Continue this process until you have entered grades for each student listed in the class. Then click "save."
A note about saving: The system does not automatically save grades for you. It is important that you save your work as you go. This will allow you to continue entering grades at a later time. The web grading system DOES NOT allow you to submit incomplete grade rosters to the Registrar. When all of your grades are entered, select "Submit to Registrar".
When you save or submit your grades, the system will check to make sure that each grade matches the appropriate grading basis (e.g., that an "S" grade was not entered for a grading basis of "A-F only"). At that time the screen will notify you if you have entered an invalid grade. The cursor will return to the student with the invalid grade.
The error message below will be displayed. Click on OK to close the message and enter a valid grade for the student.
To check that the grades you entered have the correct grading basis, click on the link for Valid Grades in the upper right corner of the Grade roster.
If you have entered an ‘F’ or ‘N’ grade and then select submit or save, a new field will open under the Last Date of Participation column.
The Last Date of Participation must always be entered in the MM/DD/YYYY format.
You may select the appropriate date from the calendar icon located to the right of the open field, or you may manually enter the date.
The calendar icon will allow you to select the date from the calendar and will automatically fill the date in the field once you select it.
If you select "Save" and the below error message appears, the date field is empty. You need to enter a Last Date of Participation for an F or N grade in the field next to the grade before you will be allowed to proceed.
If you select "Save" and the below error message appears, you have entered the Last Date of Participation in an invalid format
It must always be entered in MM/DD/YYYY format. You must enter the date in the correct format before you will be allowed to proceed
If you select "Save" and the below warning message appears, please review the date you have entered to determine that the date is appropriate for the term or session.
You may enter a date outside of the start date and last date for a final exam for classes that are independent study, college in the schools, part of a sequence or making up an incomplete.
Once you confirm the last date of participation is valid for the course please select "OK" to close the message and select "Save".
After the Last Date of Participation is entered in a valid format for an F or N grade, and you submit the grade roster to the registrar, the Last Date of Participation information should look like this.
The system does not automatically save grades for you. It is important that you save the grades and dates as you enter them. This allows you to continue entering grades at a later time. However, the web grading system DOES NOT allow you to submit incomplete grade rosters to the Registrar. When all of your grades are entered, select "Submit to Registrar".
If you determine that the date you submitted to the registrar for an F or N grade is incorrect please contact the Student Records Training Team as soon as possible at firstname.lastname@example.org.
After you have finished entering grades and have submitted them successfully, the system will display a message informing you that the grades will be available to students online within 24 hours.
Once you have submitted the grades for the class and if you would like to enter grades for another, simply click on the "Select a Different Class" link.
If you encounter problems with the Web Grades system, please contact the Student Records Training Team at 612-625-2803 or email@example.com.
NOTE: If you would like to learn how to upload grades from a separate file, select the "How do I Upload" link on the top center of the Grade Roster page and follow directions there.