Step 1 - Choose your file format.

• You may upload a Microsoft Excel file, or a text (.txt) file that contains comma-delimited data.
• The file should be formatted so that the student's ID is in the first column and the student's grade is in the second column.
• If an F or N grade is entered in the 2nd column, the last date of participation should be entered in a third column (see examples below).
• When you enter the Last Date of Participation for F or N grades, you must enter the date in this format: MM/DD/YYYY.
• If you’re using Excel, don’t forget to remove column headings.

Sample Excel File

If you are creating a text (.txt) file, keep the fields in the same order: EMPLID, GRADE, LAST DATE OF PARTICIPATION.

• Each field must be separated by a comma and only a comma - not a space or tab.
• Dates entered for Last Date of Participation date must be exactly 10 characters in length,  and in the format MM/DD/YYYY.
• Note: the space/tab delimited upload file is no longer available

Sample Comma Delimited Text File

Step 2 - Browse to select your file

• Click the “Upload…” button on the Grade Roster page.

• After selecting the Upload… button, you will see the warning message below. Review the message and click “OK.”

Step 3: If your file is ready for uploading, click the “Browse” button.

Step 4: Use the Operating System’s Open dialog box to navigate to the correct file location.

Example from MS Windows XP

Example from Mac OS X

Step 5: With the appropriate file selected, click “Upload.”

• If the upload is successful, a confirmation message will display on the top of the Grade Roster page.

Step 6: Review the Grades. Click “Submit to Registrar” when all grades are entered.